What are interim financial statements? Filling out interim reporting in the FSS - a sample Why interim reporting is needed

Interim reporting to the FSS is drawn up when it is required to receive reimbursement from the fund for expenses incurred at the expense of compulsory social insurance funds. Consider what distinguishes an interim report from a regular reporting form.

Reasons for an interim report

The need to draw up an interim report arises when the insured made a significant amount of expenses payable by Social Insurance in the first or second month of the current quarter. For example, paid sick leave for pregnancy and childbirth or several regular sick days at the same time. Moreover, it is expected that the total amount of contributions accrued for this entire quarter will not exceed the amount to be reimbursed by Social Insurance, and at the end of the next reporting period, the fund will be indebted to the insured. In such a situation, the spent amounts can be received from the fund ahead of schedule (before the end of the reporting period).

Expenses incurred in the last month of the reporting period may be reimbursed on the basis of a regular quarterly report. Interim reporting is not required here.

Forms 4-FSS for 2016

An interim report in Social Insurance is drawn up on the same form as regular quarterly reporting, following the same rules for filling out this form (order of the FSS of the Russian Federation of February 26, 2015 No. 59).

For application in 2016, the form contained in the above order of the FSS changed twice:

• for the first half of the year - due to changes made to the 4-FSS form and the rules for filling it out by order of the FSS of the Russian Federation of February 25, 2016 No. 54;
• for the second half of the year - due to amendments made in the form of the report and in the rules for registration by order of the FSS of the Russian Federation dated 07/04/2016 No. 260.

Accordingly, in order to compile 4-FSS Intermediate in the second half of 2016, you need to use the form of this report contained in the order of the FSS of the Russian Federation of February 26, 2015 No. 59, as amended on July 4, 2016.

How to complete an interim report

Despite the fact that the interim report is made according to the same rules as the main reporting, it has several differences from the main report:

• The date of its compilation will not fit into the usual deadlines for the preparation of a quarterly report (from the 1st to the 20/25th day of the month following the reporting one). It will refer to the month following the month in which the expenses subject to reimbursement are incurred, without limitation on its numbers.

• In the field intended for putting down the code of the reporting period and representing four cells, divided into two identical pairs of two cells by a slash, you will need to fill in not the first pair of cells, as in the preparation of a regular report, but the second. The numbering in this second pair will be its end-to-end for each year, determined by the number of submissions of interim reporting to the fund (clause 5.4 of the order of the FSS of the Russian Federation of February 26, 2015 No. 59).
• In the tables of the form, providing for monthly reflection of data, the relevant information will be entered either for one (first) full month of the interim reporting quarter, or for two full months.

In all other aspects, the preparation of interim reporting is no different from the preparation of a regular quarterly report. Therefore, for sample 4-FSS intermediate you can take any of the usual reports. But when creating it, it will be necessary to take into account the above features of compilation.

Results

An interim report in the form 4-FSS is needed to receive reimbursement from Social Insurance for expenses incurred at the expense of compulsory social insurance funds in the first or second month of the current quarter. It is compiled on the form of ordinary reporting, but taking into account some features of filling.

Advice from an Expert - Financial Advisor

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If an enterprise has made state social insurance payments in the current month that exceeded the accrued amount of the unified social tax, then it has the right to make a refund. To do this, an application and an interim payroll 4-FSS for the corresponding period are submitted to the FSS department of the Russian Federation. Just follow these simple step by step tips and you will be on the right track with your financial issues.

Quick step by step guide

So let's take a look at the steps you need to take.

Step - 1
Collect a package of documents that confirm the right to receive compensation for social benefits. To do this, you must write an appropriate application and make a copy of payment orders for the payment of UST. In some cases, the FSS of the Russian Federation may require you to justify the costs of compulsory social insurance. After that, proceed to fill out the interim statement 4-FSS for the corresponding month. Next, move on to the next step of the recommendation.

Step - 2
Complete the cover sheet. In the first line, indicate the period for which the report is being prepared, i.e. the name of the reporting month. Next, fill in the information about the enterprise: full name, water of activity, form of ownership, organizational and legal form, legal and actual address. After that, enter the digital codes of the insured: OKPO, TIN, KPP, PSRN, OKVED, OKPD and OKOPF. All data must comply with the constituent and registration documents of the enterprise. Next, move on to the next step of the recommendation.

Step - 3
Proceed to filling out section 1. It consists of several tables reflecting the calculation of the amount of the unified social tax that was accrued and paid by the enterprise to the FSS of the Russian Federation for the reporting period. In the case of an interim statement for a specific month. In this case, the expenses incurred must be indicated. Next, move on to the next step of the recommendation.

Step - 4
Enter information about the average number of employees in the reporting period, the tax base and tax benefits in table 1. A separate line should be allocated to the number of women working at the enterprise. Next, move on to the next step of the recommendation.

Step - 5
Reflect in table 2 information about the accruals for the unified social tax and the costs of compulsory social insurance. When filling out the interim statement 4-FSS, it is necessary to pay special attention to lines 12-14, where it is necessary to indicate the amount of debt that the FSS of the Russian Federation has accumulated to the insured due to overpayment of UST. If the tax authorities have already paid a refund in the current month, then it is noted in line 6.
We hope the answer to the question - How to fill out an intermediate 4-FSS - contained useful information for you. Good luck to you! To find the answer to your question, use the form -

What is an interim financial statement and what is the deadline for its submission? Each accountant must report on the results of the enterprise to the regulatory authorities. The reports contain data on the profit received, losses incurred and the amount of tax that the business entity must pay.

Why is interim reporting required?

Financial statements according to the frequency of compilation are divided into annual and intermediate. Interim financial statements are a set of reports that reflect all aspects of an organization's activities. They are formed for a month, a quarter, 9 months or any other period during a calendar year starting from January 1st. Since the regulations and laws of the Russian Federation do not provide for the deadlines and addressees for the submission of interim documentation, it can be prepared for any reporting period. But this does not mean that it is not necessary to keep quarterly or monthly documentation, it simply does not require the submission of reports to the appropriate authorities.

Interim reporting refers to periodic reporting, and the legislation of the Russian Federation does not provide for its mandatory preparation. Reports and documentation can be prepared for any period to resolve disputes or verify the accuracy of accounting data. This type of financial statements is not required to be submitted for verification to the Tax Inspectorate and the Department of Statistics. Currently, businesses are only required to file annual returns.

But there may be situations when the head of the enterprise, founders or financial institutions may require interim reporting. In this case, the accountant needs to prepare all the necessary documents, but they should not be submitted for verification to regulatory authorities. The reports will help the management to make business plans, the founders will find out the results of the company's activities, and financial institutions will assess the economic stability of the enterprise.

Moreover, the preparation of interim documentation will help determine the value of the share of participants and will be a powerful argument in assessing the effectiveness of the management of the appointed head if the founders decide to leave the company. Contractors, investors or banks that are interested in cooperation can also request interim reports.

Very often, the contract between suppliers and buyers has a clause that states the obligations of the manager to provide a balance sheet so that the requesting party is convinced of the financial stability and solvency of the company. For enterprises in certain industries, such as joint-stock or investment funds, this measure is mandatory, but does not require the submission of documents to regulatory authorities.

What documents are included in the report?

Interim financial statements consist of a balance sheet and income statement. Sometimes the requesting party may ask for an explanatory note and a cash flow statement to be included in the interim financial statements. These documents also contain the annual accounts.

The balance sheet is the most important form of reporting, which contains information about the financial condition of the enterprise as of the current date. It consists of two parts:

• the asset contains data on property and liabilities that are at the disposal of the enterprise and are used to carry out activities, bringing benefits;
• the liability reflects the company's equity and liabilities.

The asset balance, in turn, is divided into fixed and working capital. Fixed capital is buildings, structures, tools and other intangible assets that are used in the production process and transfer their value to the cost of finished products. Working capital includes materials, raw materials, cash that are used in the production process for less than a year and are directly involved in the manufacture of finished products. Thus, the balance sheet asset reflects the property owned by the enterprise and which is used in the production process.

The balance sheet liability contains information about those funds that took part in the formation of the asset. It displays information about the capital available to the organization, about long-term debt and short-term liabilities. It can be noted that the liability shows the legal dependence of the company on other enterprises.

Also included in the interim financial statements is a statement of income and losses. The document makes it possible to view the company's income received and losses incurred for a certain period. Information from the report makes it possible to compare changes in income and expenses of the reporting period with the previous one, as well as to evaluate the structure, composition and dynamics of profit, sales income, and net profit. If we summarize the data of the document, then this analysis will help to identify the prospects for growth in the size of profits and ways to increase its profitability.

An explanatory note to the balance sheet is an optional part of the documentation, but its presence can significantly increase the organization's reputation with the controlling party. The note can reveal the completeness of information from the balance sheet, thereby helping to attract new partners.

The cash flow statement shows how much the company needs finance. The document should contain information about the financial flows in the operational, financial and investment direction.

The totality of these reports is an excellent source of information for a comprehensive analysis of the enterprise.

Legislation and reporting

The fact that the regulations and laws of the Russian Federation do not provide for the mandatory provision of interim reporting to the Tax Inspectorate and Rosstat does not at all exempt the enterprise from maintaining such documentation. The Ministry of Finance of the Russian Federation advises not to ignore the preparation of interim documentation. If there is no need to draw up documentation every quarter, then this should be done at least 2 times a year.

Exemption from the monthly compilation of interim indicators will make the work of both the company accountants themselves, as well as tax inspectors and independent auditors, at least a little easier. This will not only please specialists, but also help to reduce the cost of postal services.

In addition, primary documents, if necessary, can be issued in paper or electronic form. Legislation has changed the procedure for maintaining accounting registers, which are approved by the head of the enterprise. Their formation must take place in compliance with certain requirements: they must contain the full details of the partners. Documents can be stored only in case of a preliminary electronic signature. The retention period of the documentation is 5 years from the date of the last use. It should be noted that the law does not provide for the observance of trade secrets of accounting registers.

The principles of bookkeeping oblige to keep records reliably, continuously and in a timely manner. The data in the reports must be entered truthfully and clearly so that, when compared and analyzed, they coincide with the reports of previous periods.

Responsibility for the preparation of financial documentation lies with the head of the enterprise and the accountant.

For non-compliance with the deadlines for submitting documents to the regulatory authorities, a fine is imposed, and the inaccuracy of the data in the reports threatens with criminal liability.

Thus, interim reporting is not a mandatory component of accounting, but it will help to maintain documentation correctly and avoid errors in the future. The Ministry of Finance of the Russian Federation still recommends not neglecting intermediate indicators, although tax inspectors are not entitled to demand these reports from the head.